How to Make a Fundraiser Flyer

How to Make a Fundraiser Flyer

Introduction to Fundraiser Flyers

Fundraising flyers are a crucial part of any successful fundraising campaign promotion, serving as a visual representation of the cause, and helping to provide essential information to potential donors or attendees. These flyers contain a lot of important information, so it is crucial to ensure that they are well-designed and eye-catching - and there are a number of elements that can really help with this.

To grab attention and generate interest, fundraiser flyers should have a clear and compelling message that effectively communicates the campaign's purpose. This message should be concise and to the point, using impactful language and visuals to engage readers - this may include creating an emotional appeal using testimonials or stories to connect with the audience, as well as using lots of relevant images and bright, attractive colors.

Getting this element of fundraising right is really critical; in a world of constant digital bombardment, a well-designed flyer can still make a significant impact and catch people's attention - and there is very much still a place for physical, paper flyers, which can be easily distributed in various locations such as community centers, schools, local businesses, and public spaces, allowing your cause to reach a wider audience.

To help ensure that your fundraiser flyer is as successful and effective as possible, we put together the ultimate guide to perfecting your flyer design. In the following sections, we will discuss key elements to consider when creating your fundraiser flyer - and why this is such a critical aspect of the fundraising process. 

Key Elements of a Fundraiser Flyer 

As we mentioned, a fundraiser flyer should have a clear and compelling message that effectively communicates the purpose of the campaign. In addition to this, there are some essential pieces of information that should be included on the flyer:

1. Fundraiser Details

Include the name and date of the fundraising event, as well as the time and location in a clear, visible spot. This is also a good opportunity to add the name of the charity or cause, and the logo, as this will help create brand recognition and credibility.

If your fundraiser offers different ways for people to donate, such as online donations using platforms such as Paybee, cash donations, or sponsorship opportunities, make sure to include this information on the flyer - as a rule, the easier and more convenient you make it to donate, the higher your chance of success.

2. Contact Information

Make sure to include contact details such as a phone number, email address, website or social media profile where potential donors or attendees can find more information or make donations. This allows people to easily reach out and get involved, and helps both the donors and volunteers avoid any confusion or questions.

3. Purpose and Impact

Use concise, strong language to communicate clearly, describing the purpose of the fundraiser and the impact it will have on your cause or charity, including how the funds raised will be used. This helps potential donors connect with the cause on an emotional level, and understand the significance of their contribution.

Visual Hierarchy and Layout

In terms of your flyer layout, it's important to establish a clear visual hierarchy so that readers can easily navigate the flyer. This can be achieved by using headings, subheadings, bullet points, and different font sizes and styles to distinguish between different sections of information. Make sure the most important information, such as the fundraiser details and contact information, is highlighted and easily readable, and consider using a bold headline or tagline at the top of the flyer to grab attention and immediately communicate the purpose of the fundraiser. Use larger fonts for important information, such as the event details and contact information, and smaller fonts for secondary details or additional information.

When it comes to visuals, choose a clean and organized layout that allows the eye to flow smoothly from one section to another. Avoid cluttering the flyer with too much text or images; instead, prioritize key information and use visuals strategically to enhance the message.

Designing an Eye-Catching Flyer 

When designing your fundraiser flyer, it's important to consider the use of color schemes and typography to make it eye-catching and visually appealing.

Color schemes can help evoke certain emotions or create a sense of unity and cohesion, and it is important to choose colors that align with the cause or charity you are fundraising for. For example, if you are raising funds for a breast cancer organization, incorporating shades of pink can be effective, as this tends to be the color associated with breast cancer awareness. Similarly, if you are raising funds for an environmental cause, using shades of green can help convey the message. Similarly, typography, or the choice and arrangement of fonts, is another important aspect of an eye-catching flyer. Choose fonts that are easy to read, and which align with the overall theme and purpose of your fundraiser. For best results, stick to one single font - this can create a more cohesive and professional look and feel.

Using images and graphics effectively can also greatly enhance the visual appeal of your fundraiser flyer. Consider using high-quality images that are relevant to your cause or charity - for example, if you are raising funds for an animal shelter, include pictures of adorable animals that will tug at the heartstrings of potential donors, or even success stories of animals helped thanks to donations and fundraising. Ensure that the images are clear and well-lit, and consider using filters or editing tools to make them more visually appealing.

Graphic design features such as icons, illustrations, or infographics can also be used to convey information or add visual interest to your flyer. If you are organizing a bake sale fundraiser, you could include small icons of cupcakes or cookies to represent the event, or a sporting theme fundraiser could include icons of sports equipment or athletes. . Infographics can be particularly effective when presenting statistics or data related to your cause - they condense complex information into easily digestible visuals, and can help you get your message across clearly and simply, without overwhelming the reader with too much text.

When using images and graphics, it's important to keep them balanced and not overcrowd. Choose a few key visuals that will catch the reader's attention and effectively convey your message, and consider using white space around the images to create a clean and organized look. Remember that if you are using photographs, you must ensure that you have the necessary rights or permissions to use them, or opt for royalty-free images from websites like Pixabay or Unsplash.

Crafting a Compelling Message 

Another key element of your flyer is the message you convey, and this is just as important as having flashy graphics and bright colors. Ultimately, if your fkyer is unclear, or does not accurately convey the cause you are trying to fundraise for, people are less likely to engage or contribute. With this in mind, it is important to write clear, persuasive content that effectively communicates the purpose of your fundraiser and inspires action - remember the goal is to maximize donations, so you need to be convincing!

Start by crafting a compelling headline that grabs attention and immediately conveys the essence of your cause or charity. Keep it concise, and use strong words or phrases that will resonate with your target audience, and make it clear what you are trying to achieve - the name of the charity should be included here.

The body of your flyer should contain more information about your cause or charity, highlighting the impact and importance of the work you do. Use persuasive language to evoke emotions and create a connection with readers, and share personal stories or testimonials that demonstrate the positive outcomes of your fundraising efforts. Try not to be too "wordy" here - focus on short, sharp sections that help capture the reader's attention and keep them engaged, while still including specific details about the event or campaign, such as the date, time, location, and any special features or attractions.

In addition to providing information about your cause, it's important to include a clear call-to-action - this is what prompts readers to take action and make a donation or participate in your fundraiser. Clearly state what you want them to do, whether it's making a monetary contribution, attending an event, or volunteering their time, and use strong, emotive language - the more compelling and urgent your to-action is, the more likely readers are to respond.

Consider using phrases like "Join us in making a difference," "Your support can save lives," or "Donate now to change someone's life." Make it easy for readers to take action by providing clear instructions on how to donate or get involved - include website links, contact information, or QR codes that lead directly to a donation page or fundraising platform such as the Paybee platform.

Choosing the Right Software and Tools

One of the main advantages of the digital age is the ease with which we can create professional-looking designs. There are several software options available for creating flyers, ranging from free to paid tools.


Canva is amongst the most popular design software options for creating flyers, thanks to a user-friendly interface and a wide range of templates, fonts, images, and graphics to choose from. Canva also allows you to customize your flyer with your own branding elements and colors, and to save these, making it easier to create future products and maintain consistency. While Canva is free to use, it does offer premium features and graphics for a fee, and this can be useful if you want access to more advanced design options or a larger library of images and options.

Adobe Creative Cloud

For those looking for more advanced design capabilities, Adobe Creative Cloud is a popular choice. With software like Adobe Photoshop and Adobe Illustrator, you have greater control over every aspect of your flyer's design, but these tools do require more technical expertise and can be quite expensive, especially if you only plan to use them for a one-time flyer creation.

Microsoft Word

If you're looking for a more basic and familiar option, Microsoft Word can also be used to create flyers. While it may not have as many design features as Canva or Adobe Creative Cloud, it is easily accessible and user-friendly for those who are already familiar with the program, and has the added advantage of being free to use, allowing you to focus on fundraising and cutting the costs.

Online Design Tools

There are also various online design tools available for creating flyers, such as Visme, Piktochart, and DesignBold. These tools offer pre-designed templates and intuitive drag-and-drop interfaces, making it easy for anyone to create a professional-looking flyer without any design experience. Some of these online tools are free to use with limited features, while others offer premium subscriptions for access to more advanced design options.

Print Shop Software

For those who prefer to design their flyers offline, there are print shop software options available. These include software such as Adobe InDesign or Affinity Publisher, which are specifically designed for creating print materials like flyers. These tools offer more advanced control over the layout and formatting of your flyer, but they do require some technical expertise and may come at a cost.

Printing Tips and Strategies

Once your flyers are designed and ready to print, it's time to get them to the eyes of your potential fundraisers, and this requires two main areas: printing and distributing.


When it comes to printing your fundraiser flyers, there are a few tips to keep in mind to ensure cost-effectiveness. These include:


The size of your flyer will have an impact on the cost of printing. Consider using standard sizes like 8.5x11 inches or 5x7 inches, as these are commonly available and more affordable. The larger you go, the more you can expect to spend.

Paper Type

Choosing the right paper type can also affect the cost. Opt for a medium weight paper that is durable but not too expensive - particularly if you are planning to print a large number of flyers. Matte or glossy finishes can add a professional touch to your flyer, but again, can be more expensive.

Color vs Black and White

Color printing can be more expensive than black-and-white printing, but it tends to help your flyer stand out and grab attention. Consider whether color is necessary for your flyer and if it fits within your budget, or whether you can deliver your message in black and white.


Printing in bulk can often save you money: determine how many flyers you will need for distribution and print them all at once to take advantage of bulk printing discounts - do your research to see which printers offer this.

Distribution Strategies

Once your flyers are printed, you need to decide on the most effective distribution channels to reach your target audience. Some effective flyer distribution channels include:

Local Businesses and Community Centers

Approach local businesses and community centers such as libraries, coffee shops, and grocery stores to see if they are willing to display your flyers. This can help reach a wide range of people in the local area, and drum up interest in your cause.

Schools and Universities

If your fundraiser is targeted toward students or families, consider distributing flyers at schools and universities. You can partner with the administration to distribute flyers in classrooms, common areas, or through student organizations to maximize reach.

Local Events and Gatherings

Look for events and gatherings in your community where you can distribute your flyers. This can include local fairs, festivals, charity events, or even sporting events, where you can see if you can set up a booth or table where attendees can grab a flyer.

Online Platforms

In addition to physical distribution, utilize online marketing platforms to spread the word about your fundraiser. Share your imageon social media platforms like Facebook, Twitter, and Instagram to reach a wider audience, and post on community forums or websites that promote local events and fundraisers.

Direct Mail

Consider sending your flyers through direct mail to targeted households or businesses in your community. This can be more costly than other distribution methods, but it allows you to reach a specific audience that may be interested in your fundraiser, and can feel more personal.


Recruit volunteers to help distribute flyers. They can hand them out at local events, go door-to-door in neighborhoods, or place them on cars in parking lots. Once again, this personal touch can help generate more interest and engagement with your fundraiser, increasing your chances of success.

Digital Flyers and Online Promotion 

In addition to printing physical flyers, it's important to consider using digital flyers to allow you to reach a wider audience and maximize the potential impact of your fundraising efforts, as well as reducing costs and environmental impact.

Once you have created your flyer online, make sure to save the file in a format that is easily shareable, such as a PDF or JPEG, to allow you to easily distribute it online. Then, use social media promotion platforms like Facebook, Twitter, and Instagram, all of which can be powerful tools for promoting your fundraiser, and tools such as Canva will allow you to transform your existing document into an optimised version which looks great across multiple platforms. Create posts that showcase the flyer and provide information about the event, such as date, time, location, and purpose, and encourage people to share the post with their networks to help spread the word even further.

Consider creating a dedicated event page on Facebook or a website where people can find more information about your fundraiser and download the flyer. This page can serve as a central hub for all the details of your event, including ticket sales, donation links, and updates. Make sure to include a call-to-action on your flyer that directs people to this page to make it as easy as possible.

Email marketing is another effective way to promote your fundraiser. If you have an email list of potential supporters or previous donors, send out a dedicated email with the digital flyer attached. Include a compelling subject line that grabs attention and entices recipients to open the email, and add information about the fundraiser, why it's important, and how people can get involved in the main body of the email. Make sure to include a clear call-to-action that directs recipients to download and share the flyer.

Incorporating Feedback and Testimonials 

One of the best tools you can use when designing flyers is feedback incorporation - this can be an invaluable resource, and can help you improve your flyer design and make it more effective. Start by showing your designs to members of the fundraising team, such as your volunteers or committee members, and ask for their input. They may have valuable insights or suggestions on how to improve the layout, wording, or overall design of the flyer.

You can also gather feedback from your target audience by conducting surveys or focus groups. Create a few different versions of your flyer and ask participants which one they find most appealing and informative. Pay attention to their comments and make adjustments accordingly to create a flyer that resonates with your audience.

Another way to enhance the effectiveness of your fundraiser flyer is by including testimonials. Testimonial usage can be a great way to provide social proof and credibility, showing potential supporters that others have found value in your cause or event, and can help to create a more personal, tangible connection with your audience. Reach out to previous donors, volunteers, or attendees of past fundraisers and ask them if they would be willing to provide a testimonial for your flyer.

When including testimonials, make sure to choose quotes that highlight the impact of your fundraiser or the personal experience of the individuals involved. Include their name and any relevant affiliation or role to add credibility, as well as a photo if possible. Testimonials can be placed strategically throughout the flyer, either as standalone sections or as part of the overall design. This will help to reinforce the message and encourage potential supporters to take action - after all, if others have had a positive experience with your fundraiser, it increases the likelihood that new supporters will want to get involved as well.

FAQs on Making a Fundraising Flyer

What information should I include on my fundraiser flyer?

When creating a fundraising flyer, make sure to include the event name, date, time, and location. Include a brief description of the fundraiser and what it supports. You can also include any special guests or performers, if applicable. Don't forget to include a call-to-action that directs people to your event page or website for more information.

How can I make a fundraiser flyer that stands out?

To make your fundraiser flyer stand out, use eye-catching colors and fonts that align with your cause or theme. Include compelling images or graphics that grab attention and convey the purpose of your fundraiser. Keep the design clean and organized, with clear headings and sections to make it easy for readers to find information, and remember to include your logo!

Should I include a donation amount on my fundraiser flyer?

Including a donation amount on your fundraiser flyer is optional - some organizations choose to include a suggested donation amount to give potential supporters an idea of what is expected (this is more common for large events or corporate sponsors), while others prefer to leave it open-ended and encourage individuals to give whatever they can. Consider the goals and target audience of your fundraiser when deciding whether or not to include a specific donation amount.

How can I promote my fundraiser flyer effectively?

To promote your fundraiser flyer effectively, utilize various marketing channels. Share the flyer on social media platforms like Facebook, Twitter, and Instagram, and encourage your followers to share it as well. Take advantage of the power of email marketing by sending the flyer to your organization's mailing list or relevant contacts, and don't forget the power of physical distribution where possible - this can be a great way to expand your reach.

Conclusion: Maximizing Impact with Your Flyer 

Creating a compelling fundraiser flyer is essential for attracting potential supporters and maximizing the impact of your event - it may seem small, but this can make a major difference to the success of your fundraiser. The key is to focus on great content, which gives clear and concise information about the event, and uses eye-catching design elements to grab attention. Including testimonials from individuals who have benefited from or supported your fundraiser adds credibility and encourages others to get involved, and can also help with that personal connection.

When designing your fundraiser flyer, consider using colors and fonts that align with your cause or theme to make it visually appealing, and make the most of aa range of compelling images or graphics that convey the purpose of your fundraiser. Keep the design clean and organized, with clear headings and sections to make it easy for readers to find information - including a snappy, clear headline.

With a little creativity, a few design skills, and an effective promotion strategy using a professional fundraising platform, your fundraiser flyer can stand out and attract attention. Don't forget to include a call-to-action that directs people to your event page or website for more information, as this is crucial for driving engagement and participation!

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Jodie Merritt

Jodie is an experienced writer based in the UK and has been producing first-class blogs, articles and content for over a decade, working within a wide range of industries and niches, including the nonprofit and charity sectors, children's education and psychology, and business development and strategy. When not writing professionally, she enjoys creative and fiction writing, and working on her PhD in Art History through plenty of visits to galleries and museums!

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